Privacy Document
HRSP Privacy Notice
About the protection and processing of your personal data
Last Updated: 2/25/2026
Server: Germany
Introduction

The privacy of your data is important to HRSP. We have prepared this Privacy Notice ("Notice") to help you understand what personal information we collect about you, why we collect it, and what we do with this information.

Important: If you do not accept this personal privacy notice, please do not provide us with your data.

Company Information

HRSP Software and Consultancy Services Trade Limited Company

Dr. Neşet Usman St. No:3/2 Kadıköy/Istanbul/Turkey

Tax ID: 4640196737

E-mail: info@orchestrahcm.io

Server Location: Germany (GDPR compliant)

When Does This Privacy Notice Apply?

This Notice covers how we collect and use your data when:

You visit our websites, applications and social media channels
You purchase and use our products, services and systems
You subscribe to our newsletters or marketing communication channels
You contact our customer support department
You participate in our business events
You are in any business relationship with us
What Kind of Data Do We Collect About You?

Depending on who you are and how you interact with us, we may process different data about you:

Information You Provide Directly to Us

Data CategoriesExamples of Data Types
Personal identification dataName, surname, title
Contact informationEmail, phone number, address, country
Account login informationLogin ID, password and security codes
Identifying mediaImages uploaded to Orchestra accounts
Optionally shared informationFeedback, opinions, reviews, comments

Information We Collect Automatically

Device information: Hardware model, IMEI, MAC address, IP address, operating system
System log information: Product and service usage time, duration and manner
Location information: For location-based features if you grant permission
Cookies and Tracking Technologies

When you visit our website, we may record your IP address, browser type, operating system, and internet usage patterns. For more information about how we use cookies and other tracking technologies, please read our Cookie Policy.

Note: With your permission, we may learn your location data or access data on your mobile phone.

How Do We Use Your Data?

We may use your data for different legitimate reasons and business purposes:

PurposesExamples
Customer evaluationConducting detailed review process
Contract executionSales, billing, shipping, account management
Providing supportCustomer service and technical support
Direct marketingEmail marketing, personalized offers
Security and protectionTechnical security, auditing, investigations
Legal complianceTax, insurance, legal obligations
On What Legal Basis Do We Use Your Data?
Your consent (which you can withdraw at any time)
Establishing contractual relationship with you and fulfilling obligations
Compliance with legal obligations and protecting our legal rights
Pursuing our legitimate interests (security, business operations, marketing)
Obligation to respond to your requests
Protecting vital interests
When Do We Share Your Data?

We do not sell your personal data. We only share it except in limited circumstances.

HRSP affiliates (only to those who need to know)
Service providers (IT, consulting, shipping, payment)
Business partners (when necessary for service delivery)
Public and government authorities (when legally required)
Professional advisors (banks, insurance, lawyers)
Corporate transactions (in case of merger, sale)
How Long Do We Keep Your Data?

We retain your data for the time necessary to fulfill the purposes for which they were collected:

For the time necessary to provide our products and services
As long as your account is active
Legal, contractual retention obligations
For the time necessary for litigation or compensation claims
How Do We Secure Your Data?

To protect your data, we take appropriate measures consistent with data protection and security laws. We ensure the security of your data with technical and organizational measures.

Server Security: Your data is securely stored on GDPR-compliant servers located in Germany.

What Are Your Options?

You have the following rights regarding your data:

Review, modify or delete your data
Object to certain data processing
Obtain a copy of your data (data portability)
Ask questions about data protection
Do We Collect Data from Children?

We do not knowingly collect information from children under 18 years of age.

Note to children under 18: Please obtain your guardian's consent before sharing your data with us.

Note to parents: Please monitor your child's usage to ensure they do not share data without permission.

Contact

HRSP Software and Consultancy Services Trade Limited Company

Dr. Neşet Usman Street No:3/2 Kadıköy/Istanbul/Turkey

E-mail: info@orchestrahcm.io

Web: https://orchestrahcm.io

Security Note: Remember that email communications are not always secure. Do not include sensitive information in your emails.

© 2025 HRSP Software and Consultancy Services Trade Limited Company. All rights reserved.

OrchestraHCM